Job Category/Programme: Administrative
Description
Nanyang Academy of Fine Arts (NAFA), University of the Arts Singapore, an esteemed arts institution with a global reputation seeks an administratively strong Administrative Assistant at the Alumni Relations Office (ARO).
The Alumni Relations Office (ARO) is dedicated to fostering enduring connections between the Academy and its alumni, serving as the primary conduit for all alumni-related matters.
Roles and Responsibilities
The role involves managing general administrative tasks, including scheduling meetings, setting up appointments, and maintaining data documentation. You will also oversee inventory control to ensure smooth day-to-day operations as well as handling general enquiries, responding to walk-ins, emails, and phone calls in a professional and timely manner.
This includes coordinating various projects to facilitate the seamless execution of events and initiatives. You will be responsible for handling administrative, financial, marketing, manpower, and logistical arrangements to support successful project delivery.
A key part of the role includes maintaining and updating the alumni database through online tracking, social media engagement, and direct outreach via phone calls. Additionally, you will source popular products and services for alumni, track promotional offers, and manage contractual agreements for discount packages.
Requirements
- You should possess a Diploma in any discipline with at least 1 year of relevant working experience, preferably in the arts, education or service industry
- A team player with strong interpersonal and organisational skills to build and maintain relationships with students and diverse stakeholders.
- You should also be IT savvy, proficient in Microsoft Office and Microsoft Teams and possess a good command of written and spoken English.
- The ideal candidate is detail-oriented with strong administrative skills, effective time management, and the ability to handle multiple tasks efficiently.
- You must demonstrate confidentiality in their work and be flexible to support events during evenings and weekends when required.
If you have a passion for the arts, we encourage you to apply. This is your opportunity to be part of NAFA in our season of global recognition and to shape the future of arts education in Asia.
Application Closing Date:
Application Details
Please send us your detailed CV or resume in MS Word form/PDF, stating full details of qualifications, experience, current and expected salaries to:
People Excellence Office
Email: [email protected]
We regret to inform that only shortlisted candidates will be notified.